Addressing Discrepancies in Your Background Check Report

3 min read
Wed, Apr 10, 2024

Addressing Discrepancies in Your Background Check Report

When an employer runs a background check on someone, the applicant can also request to receive a copy. This process helps job seekers to ensure the information on their screening report is accurate. Accuracy and timeliness are invaluable for obtaining employment, insurance, loans, etc. However, this post will review reporting for employment purposes only.

Use this comprehensive guide to learn how to navigate discrepancies in your background check report, address any issues, and ensure accurate information is presented to potential employers.


Understanding Your Background Check Report

As a job candidate, your background check report will include information such as your employment history, educational background, criminal records, and credit history. By understanding the information in your background check report, you can better identify any potential discrepancies that must be addressed.

Also, understanding your background check report allows you to anticipate any questions or concerns that potential employers may have. By being prepared to address any issues proactively, you can demonstrate your honesty and integrity during the hiring process.

Identifying Discrepancies in Your Report

Some common discrepancies you may encounter include incorrect employment dates, inaccurate job titles, and misreported educational degrees. Your background check report may also include criminal records or credit information that does not belong to you.

If you are unsure about any information in your background check report, don't hesitate to seek clarification from the reporting agency.  When you receive a copy of your background check, you will also be provided the reporting agency's contact information. They can provide additional details and help you understand the source of the discrepancies.

Gathering Necessary Documentation

Once you have identified discrepancies in your background check report, gather all the necessary documentation to support your claims. This may include employment contracts, offer letters, pay stubs, educational certificates, or other relevant documents. You can strengthen your case and resolve discrepancies more effectively by providing supporting documentation.

Make sure to gather copies of the documents that clearly show accurate information, such as correct dates of employment or the accurate job title. If any documents or records are missing or incomplete, contact the respective organizations or institutions to obtain the necessary documentation. Having these documents ready lets you present a clear and complete picture of your background to potential employers.

Contacting the Reporting Agency

If you have identified discrepancies in your background check report, contacting the reporting agency is important to address these issues. Reach out to them and clearly explain the discrepancies you have discovered. It's recommended to do this in writing, such as through an email or formal letter, so that you have a record of your communication.

When contacting the reporting agency, include any supporting documentation you have gathered to substantiate your claims. Explain why the reported information is inaccurate and provide the correct information based on your records. Request that the reporting agency investigate and correct the inaccuracies in your background check report.

Record all communication with the reporting agency, including the dates and details of your conversations or correspondences. This will be useful for reference and follow-up if needed.

Following Up and Resolving Discrepancies

After contacting the reporting agency, follow up on your inquiry and ensure that the discrepancies in your background check report are resolved. Give the agency reasonable time to investigate (the FCRA allows up to 30 days for dispute resolution) and make the necessary corrections.

If the reporting agency confirms the inaccuracies and makes the appropriate changes, request a corrected copy of your background check report. Review the updated report to ensure all discrepancies have been addressed and accurate information is reflected. Keep this corrected report for future reference.

If the reporting agency does not address the discrepancies or fails to provide a satisfactory resolution, you may need to seek legal advice or dispute the inaccuracies through the appropriate channels. Consult with an attorney or a legal professional specializing in background check issues to understand your rights and options.

Resolving discrepancies in your background check report is important to ensure potential employers receive accurate information about your background. Taking proactive steps and addressing any issues can also build trust and confidence with potential employers during the hiring process.

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